Document Services – Amending and Formatting

Document Services – Amending and Formatting

There is nothing worse than having a document that has formatting errors in it, well I am sure there are things that are far worse, but to the trained eye, these errors jump out.  It looks bad!  There may be different fonts and sizes, some paragraphs are justified and other paragraphs are left justified, the document could also have inconsistent numbering levels and headings and are not indented correctly.

If you have a document that looks like this just email it to me and I’ll have it looking perfect.  Presentation is everything!

Formatting and amending documents can be a time consuming task.  Sometimes it means that some important day to day tasks are left for another time.  By offering my document services – amending and formatting to companies I will be able to help them manage their day to day business while I am carrying out the more time consuming tasks for them.

I will be able to help any individual or firm to carrying out the time consuming formatting and amending aspects of producing lengthy documents.

When formatting a document I will pay attention to the following:-

  • Page Layout – setting the margins, page breaks, page numbering, headers, footers and orientation
  • Text Formatting – making sure the same font and font size is used, heading styles and consecutive numbering
  • References – automatic cross referencing, so if a numbered paragraph/clause is taken out the automatic cross reference will update itself and refer to the correct paragraph/clause. Footnotes, comments and endnotes inserted, if needed. I will also insert an automatic contents page so you can just click on a heading in the contents page and it will take you to the relevant place in the document
  • Consistency – checking the document for casing, punctuation and spacing
  • Tables and Figures – making sure all the data in a table is displayed clearly and if necessary adjust the size to fit the document

When amending a document, whether hand written amendments or inserting in new paragraphs from different documents, I can mark all the changes by using track changes so you can see exactly where you have asked for changes to be made in the document.

If your company uses a “house style” just email me your house style template and I will format the document into your house style.

It doesn’t matter how large or small the document is, I have had many years of experience “tidying up” documents.  I will achieve the look you are after.

After I have completed the requested changes to your document I will email it back to you.  If you decide you still want more changes, just send it back.  It doesn’t matter how many times the document goes backwards and forwards.  Just as long as you get the result you are after.

If you would prefer I can upload the document to “One Drive” so you can retrieve it from there or I can email it.  The choice is yours.

I will NOT make any files public.  Every client that sends me any kind of document, whether posted, emailed or even a dictation can be assured that I will never disclose any of its contents to any third party.  I do have a Confidentiality Agreement that I am more than willing to sign when I am passed any work to do.

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